Privacy Policy

Last Updated: December 15, 2025

DigitalNet.ai (“DigitalNet.ai,” “Company,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of personal information. This Privacy Policy describes how we collect, use, disclose, retain, and protect personal information in accordance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”), and other applicable privacy laws.

By accessing or using our website, services, or communications (collectively, the “Services”), you acknowledge that you have read and understood this Privacy Policy.

1. Scope and Applicability

This Privacy Policy applies to personal information collected through our Services, including:

  • Website interactions
  • Contact and inquiry forms
  • Email, phone, and electronic communications
  • Event registrations and newsletters
  • Employment applications and recruitment activities

This Policy does not apply to third-party websites or services that are not operated or controlled by DigitalNet.ai.

2. Definitions

For purposes of this Privacy Policy:

  • “Personal Information” means any information that identifies, relates to, describes, or could reasonably be linked to an identifiable individual.
  • “Processing” means any operation performed on Personal Information, including collection, use, storage, disclosure, or deletion.
  • “Controller” (GDPR) means DigitalNet.ai, which determines the purposes and means of processing Personal Information.
  • “Service Provider” (CCPA/CPRA) means a third party that processes Personal Information on our behalf pursuant to a written contract.

3. Information We Collect

3.1 Personal Information You Provide

We collect Personal Information that you voluntarily submit, including:

  • Identifiers (name, email address, phone number, mailing address)
  • Professional or employment-related information
  • Communications content
  • Any other information you choose to provide

4. Legal Bases for Processing (GDPR)

Under GDPR, we process Personal Information based on one or more of the following lawful bases:

  • Consent – where you have provided explicit permission
  • Contractual Necessity – to respond to inquiries or provide requested services
  • Legitimate Interests – to operate, secure, and improve our Services
  • Legal Obligation – to comply with applicable laws and regulations

Where processing is based on consent, you may withdraw consent at any time.

5. How We Use Personal Information

We process Personal Information for the following purposes:

  • Responding to inquiries and communications
  • Providing requested information, demos, or materials
  • Managing events, webinars, and newsletters
  • Evaluating employment applications
  • Improving website functionality and performance
  • Detecting, preventing, and responding to security incidents
  • Complying with legal obligations and enforcing agreements

6. Disclosure of Personal Information

6.1 Service Providers

We disclose Personal Information to vetted Service Providers solely for business purposes such as hosting, infrastructure support, and technical maintenance. All Service Providers are contractually bound to confidentiality, data security, and restricted-use obligations.

6.2 Legal and Regulatory Disclosures

We may disclose Personal Information where required to:

  • Comply with legal processes or lawful requests
  • Protect the rights, property, or safety of DigitalNet.ai or others
  • Prevent fraud, abuse, or security threats

7. No Sale or Sharing of Personal Information

DigitalNet.ai does not sell Personal Information as defined under the CCPA/CPRA.
We do not share Personal Information for cross-context behavioral advertising.

8. Data Security

We maintain commercially reasonable administrative, technical, and organizational safeguards designed to protect Personal Information, including:

  • Transport Layer Security (TLS) encryption
  • Access controls and least-privilege principles
  • Security monitoring and incident response practices

Despite these safeguards, no system is completely secure, and we cannot guarantee absolute security.

9. Data Retention

We retain Personal Information only for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required by law. In most cases, Personal Information is retained for no longer than one (1) year.

10. Your Privacy Rights

10.1 GDPR Rights (EEA / UK Residents)

You have the right to:

  • Access your Personal Information
  • Rectify inaccurate or incomplete data
  • Request erasure (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority

10.2 CCPA / CPRA Rights (California Residents)

You have the right to:

  • Know what Personal Information we collect, use, and disclose
  • Access your Personal Information
  • Request deletion of Personal Information
  • Correct inaccurate Personal Information
  • Limit use of sensitive Personal Information (if applicable)
  • Not be discriminated against for exercising your rights

We will verify requests in accordance with applicable law and respond within statutory timeframes.

11. Exercising Your Rights

To exercise your privacy rights, please contact us at:

Email: [email protected]

We may require verification of identity before fulfilling certain requests.

12. International Data Transfers

Personal Information may be transferred to and processed in countries outside your jurisdiction. Where required, we rely on appropriate safeguards, including Standard Contractual Clauses (SCCs) or equivalent lawful transfer mechanisms.

13. Children’s Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect Personal Information from children. If such information is identified, it will be deleted promptly.

14. Third-Party Websites

Our Services may include links to third-party websites. We are not responsible for the privacy practices or content of those websites and encourage you to review their policies independently.

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be effective upon posting with an updated “Last Updated” date. Continued use of the Services constitutes acceptance of the revised Policy.

16. Contact Information

DigitalNet.ai
Email: [email protected]